10 Most Common Mistakes When Choosing a Software House and How to Avoid Them

When selecting a software house for your project, it’s essential to be aware of potential pitfalls. Here are the 10 most frequent mistakes and tips on how to avoid them:

1. Vaguely Defined Needs

Mistake: Starting a partnership without a clear scope and project requirements.

Solution: Prepare a detailed brief before initiating talks with the software house. The more accurately you describe your expectations, the easier it will be to find the right partner.

2. Being Driven by Price

Mistake: Choosing a software house based solely on the lowest price offer.

Solution: Remember that quality comes at a price. Instead of focusing only on cost, consider the company’s experience, competence, and references.

3. Not Verifying References

Mistake: Basing the decision solely on the company’s assurances.

Solution: Always verify references. Contact past clients and ask about their experiences with the software house.

4. Neglecting Communication

Mistake: Underestimating the role of clear and regular communication.

Solution: Observe how the company communicates during initial discussions. Are their responses prompt and specific? Do you sense a good “chemistry” in the relationship?

5. Inappropriate Technologies

Mistake: Accepting technologies suggested by the company without deeper analysis.

Solution: Ensure the recommended technologies are suitable for your project and that the software house has experience with them.

6. Overlooking Contractual Matters

Mistake: Not reading the contract carefully or lacking one.

Solution: Always work based on a clearly formulated contract that defines the scope, costs, deadlines, and intellectual property issues.

7. Lack of Flexibility

Mistake: Choosing a software house that’s too rigid in its approach.

Solution: Ensure the company is open to changes during the project’s realization and adjusts to your needs.

8. Ignoring Work Methodology

Mistake: Whether it’s Agile, Scrum, or Waterfall – not paying attention to the work methodology.

Solution: Understand the work methods the company uses and if they align with your project.

9. No Post-Implementation Strategy

Mistake: Assuming everything will run smoothly after the project’s completion.

Solution: Ensure the software house offers post-implementation support, user training, and assistance with issues.

10. Lack of Financial Transparency

Mistake: Accepting hidden costs and unexpected charges.

Solution: All costs should be clearly defined in the contract. If something is unclear – ask!


Choosing the right software house is not just about technology or price. It’s also about relationships, communication, and trust. By avoiding the mistakes above, you increase the chances of a successful collaboration and the success of your project.


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